11 Mar Aiken Center for the Arts – Finance Manager / Bookkeeper Position
Finance Manager/Bookkeeper
Aiken Center for the Arts (Aiken, South Carolina)
Type: Part Time, Permanent (15-20 hours per week)
Salary: Range commensurate with experience ($20–$25/hour)
Description:
Aiken Center for the Arts has served the Aiken community for over 50 years by inspiring and educating all ages through unique visual and performing arts experiences. Each year over 48,000 individuals have the opportunity to participate in various facets of the arts through classes and workshops, diverse programming and gallery exhibitions. These opportunities would not be possible without a coordinated team, committed to making the mission a reality.
The Finance Manager is responsible for assisting the Executive Director in their efforts to ensure long-term financial stability and enhance the Art Center’s ability to pursue its mission. The Finance Manager reports to the Executive Director, working with them to supervise day-to-day business and financial operations, to provide financial data for grant applications and reports and to create and monitor the annual budget.
This position will begin as part-time and has the possibility to move to full time.
Major Duties and Responsibilities:
• Perform all accounts receivable functions including invoicing, data entry from the registration system, deposits and collections
• Perform all accounts payable functions, including timely bill and payment processing
• Prepare, analyze and summarize data as requested for grants and other projects
• Verification of daily cash box and maintenance of adequate change for gallery shop
• Deposit all monies into specific bank accounts daily
• Maintain an accurate record of all transactions in Quickbooks and backup files daily
• Maintain monthly records of art sales and pay accumulated artist commissions by the 15th of the month for the preceding month
• Verify and pay teacher payment requests from Program Director
• Reconcile monthly bank statements and provide to Executive Director when requested
• Prepare financial statements as required by Executive Director
• Verify and refund rentals deposits
• Maintain membership database in Quickbooks and reconcile with membership coordinator
• Assists with management of accounting, auditing, and budgeting within the organization
• Assists with preparations for audits
• Works to reconcile accounting inaccuracies or imbalances
• HR oversight and maintenance of employee records
• Other administrative activities as assigned by the Executive Director
Qualifications and Skills:
• Excellent skills in math, accounting, and financial processes
• Ability to use Quickbooks and work efficiently in PC operating systems
• Experience working with POS systems preferred
• Experience with Microsoft Office Suite preferred
• Excellent communication and interpersonal skills
• Strong critical, analytical and problem-solving skills
• Detail oriented and highly organized
• Skilled in time management and ability to prioritize tasks
• Willing to work a flexible schedule to meet programming and staffing needs
Education and Experience Preferences:
• Bachelor’s degree in accounting, finance, or equivalent training
• At least 3 years of experience in accounting
Applications and Inquiries:
Please submit a letter or email of interest with your resume to Executive Director, Caroline Gwinn at [email protected].
Aiken Center for the Arts is an Equal Opportunity Employer, and does not discriminate on the basis of Sex, Race, Religion, Age, Handicap, or National Origin