23 Jun Part-Time Orchestra Librarian | The Augusta Symphony
ORCHESTRA LIBRARIAN JOB DESCRIPTION
Part Time Position
REPORTS TO: Music Director and Executive Director
JOB SUMMARY: The Orchestra Librarian is responsible for providing and organizing all music needed for
performances, and for maintaining the orchestra’s library of parts and scores.
JOB DUTIES AND RESPONSIBILITIES:
Orchestra Librarian
Music Procurement
• Arrange for the purchase or rental of materials to meet program needs of the orchestra.
• Take delivery of and track incoming music, pack and ship outgoing music, and maintain shipping records.
• Check all incoming and outgoing performance materials for condition and completeness.
• Ensure prompt return of rented or borrowed materials and adherence to copyright laws.
• Work with Operations Manager to review library-related matters in guest artist contracts.
Music Preparation
• Assist in all aspects of music preparation, including but not limited to editing, proofreading, distribution, and
marking string parts.
• Work with conductors and soloists to prepare music according to their specific requirements.
• Review all music to determine if orchestra parts meet acceptable standards: legible parts, adequate
rehearsal letters, numbers, and measure numbers. Take the necessary steps to correct problems that
potentially could disrupt rehearsals.
• Ensure that there are enough parts; provide parts sufficiently in advance to the concertmaster and other
designated string principals for bowing and pre-rehearsal practice.
• Ensure that marks and bowings, rehearsal letters/numbers, and measure numbers are compatible between
the conductor’s score and the players’ parts.
• Assemble and arrange music in orchestra folders.
Concert/Rehearsal Duties
• Distribute and collect music at concerts and rehearsals; assist Music Director and musicians with needs
related to printed music.
Orchestra Library Maintenance
• Maintain the orchestra’s collection of scores and parts; repair and maintain music and folders.
• Catalogue and file music purchased for the orchestra library in a timely manner, maintain accurate
inventory, and ensure adequate security.
• Track all items borrowed from the library (individual parts, scores, reference materials) and ensure their
timely return.
Administrative
• Maintain records to provide accurate program listings, instrumentation requirements, and other information
to staff upon request.
• Proofread program book.
• Maintain accurate orchestra performance records.
• Prepare annual library budget with Executive Director and Music Director.
• Review all invoices for music and supplies, code and deliver to Finance Department
• Code music rentals and purchases appropriately and expense to appropriate concert/series.
• During budgeting process, provide projected expense figures for planned repertoire.
Other
• Report music lost or damaged to the Music Director.
• Prepare music for all auditions.
• Assist artistic staff in obtaining needed scores and preparing music to be performed.
• Job requires ability to lift and carry boxes around 50 lbs.
Education/Skills
• Bachelor’s in Music
• Familiarity with Microsoft Office products including Word and Excel.
• Experience with music notation software such as Finale, Sibelius, and/or Dorico.
• Attention to detail, self-direction, and commitment to long-term/season planning.
• Team player/presence in office – Symphony staff works together closely to produce each concert.
Compensation
• Starting salary is $14,000, based on experience.
To apply, please email cover letter and resume to [email protected]. No phone calls please.